Tuition and Fees

Most fees are included within commuter or resident charges. There are some additional specific fees including, but not limited to, the following:

1. General Service Fee
2. Music Fee for private or class instruction in instruments and voice
3. Nursing Fee
4. BUILD Fee
5. Late payment Fee
6. Engineering Fee
7. Returned Check Fee

Each semester’s charges are to be paid in full no later than the payment due date. Scholarships, grants, or loans already awarded should be taken into account in determining the amount of money needed to pay the balance of charges. Since many banks and other financial institutions will lend funds for educational purposes, the University of Indianapolis does not have a long-term payment plan. Limited interest-free payment plans are available to eligible students ranging from two to five payments per semester depending on the plan enrollment date. The payment plan enrollment fee is $100 and is due upon enrollment in the payment plan. While UIndy payment plans are interest free late payment fees will be assessed, if applicable. Contact the Office of Student Billing and Payment at (317) 788-3221 for plan information and eligibility requirements. Information relating to payment is available from the Office of Student Billing and Payment. MasterCard, Visa, Discover Card, and American Express are acceptable methods of payment. A convenience fee will be charged for student account payments made with a debit or credit card.

The student’s financial aid is usually divided equally between semesters and will appear as a credit against institutional charges on the student’s billing statement. Statements for the two regular semesters are e-mailed in July and November respectively. Spring Term billing statements, if applicable, and Summer billing statements are e-mailed to students in April.

All new day students are required to pay $100 of the Semester I tuition by May 1, and students living in a residence hall must pay a $50 housing deposit. Students whose applications are approved after May 1 shall be required to pay the deposits within 15 days of admission. A full refund of tuition and housing deposits is given through May 1. These deposits are 50 percent refundable through July 1. After July 1, these deposits are not refundable.

Returning students are required to pay $100 of the Semester I tuition and $50 of the residence hall charges no later than May 1 each year. Students residing in a University apartment are required to pay $100 of the Semester I tuition and $250 of the apartment charges. A full refund of tuition deposits is given through May 1 upon request to students who will not be returning Semester I. These deposits are 50 percent refundable through June 30. After June 30, tuition deposits are not refundable. Space in residence hall rooms will be held only for those new or returning students who have made the prepayments by the appropriate dates. Students whose deposits are not made by the appropriate dates may be dropped from classes.

A $100 tuition deposit is required of new students for the second semester. Students requesting housing for the second semester are required to submit a $50 housing deposit by October 15 or immediately on official notification of admission, whichever is later. These deposits are not refundable.

Students who change their enrollment or residency plans may be eligible for a refund of tuition, fees, room, or board charges. The following refund policy outlines the circumstances under which a refund is applicable and the steps a student must follow to secure a refund. Full or partial refunds may be given to students who do not enroll, drop courses, withdraw from the University, or change to commuter status. The student’s responsibilities are indicated below.

Total Withdrawal

The University of Indianapolis has adopted the following refund policy for students who totally withdraw from the University. The policy conforms to the Federal Return of Title IV Funds (Section 668.22) regulations of the 1998 changes to the Higher Education Amendments. Title IV funds refer to the following federal financial aid programs: subsidized and unsubsidized Federal Direct Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Teach Grant, and Federal SEOG. University and state awards are also included in the refund calculation. Federal work-study funds are excluded from the refund calculation.

If a student finds it necessary to withdraw from the University completely, the withdrawal process begins in the Office of the Registrar, when the student indicates the intent to withdraw. Only the registrar can determine the official date of withdrawal for refund purposes. If a student cannot withdraw in person, s/he must still contact the Office of the Registrar to begin the withdrawal process. This policy refers only to students who withdraw from all classes. The section in this catalog titled “Students Who Drop Courses” is included for students who drop or withdraw from one or more courses but do not withdraw from all classes.

A student’s withdrawal date is considered to be:

(a) the date the student began the University’s withdrawal process (that is, completed the withdrawal form in the Registrar’s Office), OR

(b) for students who leave the University without notifying anyone (i.e., walk away during the semester), the withdrawal date is the student’s last date of attendance as documented by faculty for academically related activity, or the midpoint of the semester, whichever is later. If a student fails to withdraw officially, a grade of F or FN is placed on the student’s record.

Total withdrawals will have the same deadline as the withdrawal date set by the University (Friday of the tenth week of the regular semester; see Withdrawal Policies for more information) unless the student must totally withdraw based on extenuating circumstances. The University of Indianapolis determines a withdrawal date related to extenuating circumstances for a student who (a) left without notification because of extenuating circumstances, or (b) withdrew because of extenuating circumstances but another party gave notification on the student’s behalf. Extenuating circumstances include illness, accident, grievous personal loss, or other such circumstances beyond the student’s control. The registrar makes the determination in such matters.

When a student completely withdraws, any refund of tuition, general service fee, health fee, technology fee, supervised student teaching fees, physical therapy or occupational therapy fees, BUILD fees, nursing, music, laboratory fees, art fees, and room and board charges will be determined on a per diem basis. The amount charged is calculated by dividing the number of calendar days completed by the total number of calendar days in the semester. A calendar is developed each year and maintained in the Office of Student Billing and Payment that outlines the percentage of charges assessed each day during the first 60 percent of the term. There are no refunds (or Return of Title IV funds or nonfederal funds) after the 60 percent point. Title IV aid and all other aid is considered to be 100 percent earned after that point.

The University of Indianapolis’ refund policy treats all students the same, whether or not Title IV Federal Aid is involved. The University’s refund policy has been established to be consistent with the federal Return of Funds policy which calculates institutional charges on a per diem basis up to the 60 percent point in the semester. Federal regulation mandates that during the first 60 percent of the term, a student incrementally “earns” Title IV funds. Financial aid that is considered “unearned” is returned to the appropriate source. The University policy treats nonfederal financial aid (including state, institutional, and outside scholarships that are disbursed through the Office of Financial Aid) in the same manner. To receive a 100 percent refund a student must drop all classes by the end of the first week of the semester.

In 2002, the Indiana Commission for Higher Education implemented new refund policy guidelines for students receiving the Frank O’Bannon Freedom of Choice Grant, 21st Century Scholarship, Mitch Daniels Early Graduation Scholarship and Adult Student Grant. To be eligible for these awards, a student must be enrolled at the end of the first four weeks of a semester. Hence, if a student completely withdraws from the University before the end of this four-week period, the student is not eligible for the state award and the University must return 100 percent of the semester’s award to the Indiana Commission for Higher Education. If a student totally withdraws after the first four weeks of the semester, the University will determine how much, if any, of the state grant funds are “unearned” at the time of withdrawal and return the unearned funds to the state grant programs.

To summarize: The student’s withdrawal date is used to determine institutional charges to be refunded; how much aid must be returned to the Title IV (federal) programs; and, of the remaining refund, how much aid must be returned to state, university and private sources and/or the student.

Special fees are nonrefundable and include admission application fees, admission deposit, orientation fees, liability fees, deferred payment fees, and late payment fees. No federal financial aid will be used to cover these fees if a refund is calculated.

Students who fail to observe withdrawal regulations or who are expelled or suspended by the University normally are not entitled to refunds, and in no case, will the refund be greater than that listed in the refund schedule.

Institutional Charges vs. Noninstitutional Charges

When the University Refund Policy is implemented, the following are considered institutional charges: tuition, general service fee, technology fee, BUILD fees, health fees, course fees, supervised teaching fees, physical and occupational therapy fees, nursing fees, and art and music fees. Lab fees and on-campus room and board charges also are considered to be institutional fees. All other fees and costs (special fees, books, liability insurance fees, off-campus living expenses, transportation expenses, etc.) are considered noninstitutional costs.

All students who have federal aid will have unearned aid returned according to Return of Title IV Funds Policy (Section 668.22 of the HEA) in the following descending order, up to the full amount disbursed.

• Federal Direct Unsubsidized Stafford Loan
• Federal Direct Subsidized Stafford Loan
• Federal Perkins Loan
• Federal PLUS Loan
• Federal Pell Grant
• Teach Grant
• Federal SEOG
• Other Title IV Aid Programs (LEAP, if known)
• Other state programs: Indiana Commission for Higher Education (state funds)
• Private or institutional aid
• The student

After federal aid has been returned to the appropriate accounts according to federal and state statutes, the University returns financial aid to other accounts (outside agencies, and University) according to the prorated per diem percentage. Any refunds of charges will be applied to the student’s account and all adjustments for aid, loans, fines, and nonrefundable fees or deposits will be made before eligibility for a cash refund is determined. If a student account balance results from the adjustments made to the student’s account result in a balance due, the student is responsible for payment. If a student received a credit balance refund of Pell Grant, Supplemental Opportunity Grant, or Teach Grant prior to total withdrawal, he or she may be required to repay any unearned amount. Late disbursements of financial aid will be limited to the appropriate earned aid eligibility. In no case will funds attributable to the University of Indianapolis be refunded to the student after the total withdrawal.

The University’s responsibilities include:

• providing each student with information about the refund policy, including samples of the aforementioned refund calculations;
• identifying students who are affected by the policy;
• completing the Return of Title IV funds calculation for those students;
• returning Title IV funds that are due the Title IV programs, as well as all other funds, according to the policy.

The student’s responsibilities include:

• returning to the Title IV programs any funds that were disbursed directly to the student and that the student was determined to be ineligible for via the Return of Title IV funds calculation;
• cooperating with the University in establishing satisfactory repayment arrangements if it is determined that a repayment is due for a Pell Grant because of the withdrawal;
• returning his/her share of unearned aid attributable to a loan under the terms and conditions of the promissory note;
• making payment to the University for any student account balance that results from the adjustments to the account.

During the first week of classes only, the students listed below will be eligible for a 100 percent refund of tuition and other fees (except for nonrefundable fees):

• Full-time day division students who drop below full-time enrollment (12 credit hours per semester).
• Students who drop “extra” hours for which they have been charged.
• Students who drop courses and are enrolled exclusively in evening division courses.
• Part-time students who drop hours.

No refunds will be made for individually withdrawn courses after the first week of classes. Financial aid may be recalculated based on the final enrollment status.  If necessary, this will affect the balance the student must pay.

Students enrolled in accelerated courses will receive a 100 percent tuition refund for courses dropped only during the first week of each session of a term. Specifically, a student enrolled in an accelerated course will not receive a tuition refund if the student attends a class meeting during the second week of the course or fails to drop the course before the second week of the class.

A student’s financial aid is finalized at the end of the 100 percent refund period of each semester/session based on his or her enrollment status at that time. Students who receive Federal Direct Stafford Loan and/or Parent Plus Loan funds and who maintain at least half-time enrollment at the end of the 100 percent refund period will receive a tuition refund from dropped courses after unpaid charges have been paid. A student must maintain at least half-time enrollment to automatically receive subsequent disbursements of a Federal Stafford Loan or Parent Plus Loan for the academic year.

For students who receive the Frank O’Bannon Freedom of Choice Grant, 21st-Century Scholarship or Mitch Daniels Early Graduation Scholarship, the following refund policy applies when dropping classes:

If a student drops (rather than withdraws from) a class during the first week of a semester/session and falls below full-time status, the student is not eligible for these state awards and the funds will be returned to the Indiana Commission for Higher Education.

All students who wish to drop courses must contact their academic advisor or the Office of the Registrar within the first week of classes to secure a drop slip. Tuition refunds are calculated and any monies due the student are usually issued within two weeks after classes are dropped. Refunds are processed every week throughout the calendar year except for weeks with a holiday or office closure.

UIndy delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: bankmobiledisbursements.com/refundchoices or contact the Accounting Office at 317-788-3221.

Semester I: Students who remain enrolled at the University but cancel the housing contract between May 7th and July 31st y will forfeit the housing deposit and incur a $50 cancellation fee. Students who cancel housing contracts during the first two weeks of August will forfeit the housing deposit and incur a $100 cancellation fee.  Students canceling housing contracts from August 14th to the first day of class will forfeit the housing deposit and incur a $200 cancellation fee.  Students canceling housing contracts after the first day of class to the end of the eighth week will have a per diem charge, forfeit the deposit and incur a $1000 penalty.  Students canceling housing after the eighth week to the end of school will forfeit their housing deposit and will incur a $2000 penalty.

Semester II: Students who enter the University as a new student at the beginning of Semester II will observe the following cancellation policy: Students who are new to the University beginning Semester II who cancel their contract during the month of November will forfeit the housing deposit and will incur a $50 cancellation fee. Students who cancel housing contracts during the first two weeks of December will forfeit the housing deposit and incur a $100 cancellation fee. Students canceling housing contracts up to the first day of class will forfeit the housing deposit and incur a $200 cancellation fee.  Students canceling housing contracts after the first day of class to the end of the eighth week will have a Per Diem charge, forfeit the deposit and incur a $1000 penalty.  After the eighth week, there is no refund.

Those who attended during Semester I, remain students at the University, and cancel their housing contracts for Semester II will incur a $2000 penalty.

Students who completely withdraw from the University will not be charged the penalty.

Students residing in Greyhound Village who completely withdraw from the University or change their enrollment status could owe the University and would be responsible for any housing charges originally paid by financial aid, resulting in a balance due for the term in which the student withdrew, in addition to any remaining months on the full term of the lease (12-month leases which extend from August 15, 2017-July 31, 2018).

Students withdrawing from the University or canceling their contracts from the residence halls must notify the Office of Residence Life at (317) 788-3530. In addition, students who have financial aid must contact the Office of Financial Aid, as an adjustment in the financial aid package may be necessary.