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At a Glance

Housing Accommodations
for Students with Disabilities

Housing accommodations for students with disabilities will be provided within the basic guidelines outlined below, with the understanding that students with disability needs will be assessed on a case-by-case basis. If reasonable accommodations cannot be immediately satisfied due to capacity, facility design, availability, etc., the Office of Residence Life will prioritize requests before handling others.

Applying for Housing Accommodations

Registering with Services for Students with Disabilities

Before student disability-related housing accommodation requests may be considered, students must first be registered with Services for Students with Disabilities (SSD). In order to register with SSD, students must complete the following process:

  1. Contact SSD and complete a Disability Accommodation Request Form (DARF).
  2. Fax, deliver, or mail all documentation required by SSD certifying the disability and reasons for needing housing accommodations. See description below for details regarding documentation.
  3. Be mindful of housing deadlines as it may take up to two weeks to process SSD request forms. To meet the housing deadlines, students should submit their appropriate documentation to the SSD office by the following dates:
    Returning Students: February 1
    New Students: May 1
  4. Applications not completed by housing deadlines will be accepted and considered, but there is no guarantee that late requests will be met. 
  5. SSD will notify students with a decision on accommodation requests. The Office of Residence Life will follow the established housing procedures for notification of room assignments.

Required Documentation

To evaluate requests based on medical, psychological or disability related conditions accurately and equitably, UIndy will need documentation. Documentation consists of an evaluation by an appropriate professional that relates the current impact of the condition to the request. Documentation submitted to the Services for Students with Disabilities (SSD) should include:

  1. Documentation of the condition that is the basis of the request by a qualified provider
  2. A clear description of the desired housing accommodation/need
  3. A description of the severity of the condition
  4. An explanation of how the request relates to the impact of the condition
  5. An indication of the consequences if the accommodation is not provided
  6. Possible alternatives if the housing accommodation request is not possible.

Documentation supporting a housing request will be reviewed by the SSD director and all documentation will be held in the SSD office. All information is considered confidential.

Evaluation of Housing Requests Based on Disability-Related Needs

Housing assignments and the residential learning environment are integral parts of UIndy programs. We evaluate all requests for need-based housing assignments carefully. The following factors are considered when evaluating housing requests:

Severity of the Condition

  • Is impact of the condition life threatening if the request is not met?
  • Is there a negative health impact that may be permanent if the request is not met?
  • Is the request an integral component of a treatment plan for the condition in question?
  • What is the likely impact on academic performance if the request is not met?
  • What is the likely impact on social development if the request is not met?
  • What is the likely impact on the student's level of comfort if the request is not met?

Timing of the Request

  • Was the request made with the initial housing request?
  • Was the request made before the deadline for housing requests for the semester in question?
  • Was the request made as soon as possible after identifying the need? (Based on date of diagnosis, receipt of housing assignment, change in status, etc.)

Feasibility and Availability

  • Is space available that meets the student's needs?
  • Can space be adapted to provide the requested configuration without creating a safety hazard (electrical load, emergency egress, etc.)? 
  • Are there other effective methods or housing configurations that would achieve similar benefits as the requested configuration?
  • How does meeting this request impact housing commitments to other students?

Appeal Process

If a student with a documented disability believes that he or she has not been provided with a reasonable housing accommodation, the student should direct his or her concern to the Dean of Students. The student must provide, in writing, the nature of the concern and any other relevant information. The decision of the Dean of Students is final.

Single Room Requests

Students with disabilities may request a single room as an accommodation for their disability pursuant to UIndy’s procedures found at  UIndy will make an individualized assessment of any such request and, if determined necessary, will provide that student with a single room. UIndy will make reasonable modifications to its room rate structure to avoid discrimination on the basis of disability. 

Room Selection

Most incoming residential students, with or without disabilities, live in multiple-person rooms in traditional corridor-type residence halls. Transfer students are housed based on availability and are traditionally placed in multiple-person rooms.

For students who need wheelchair-accessible housing, there are a limited number of accessible spaces. Students who are not wheelchair-users but require some type of specialized housing relating to their disability (additional space for medical equipment, access to private bath, etc.) may also make a request for these spaces. Students with disabilities who are not in a wheelchair who are placed in accessible rooms may be relocated in the event that a wheelchair user needs an accessible room.

Roommate Selection

Roommates will be assigned to students with disabilities occupying modified rooms in the same manner as other residential students. UIndy will make an individualized assessment of any such request and, if determined necessary, will provide that student with a single room. UIndy will make reasonable modifications to its room rate structure to avoid discrimination on the basis of disability. 

Rooming with or near Friends

If you would like to request to be housed with or near friends or in a specific location on campus, you may submit your request to Residence Life. Please keep in mind that housing accommodations are only based on disability-related needs and are determined on a case-by-case basis. Housing accommodations do not circumvent the regular housing selection process for you or your friends. Our first priority is to accommodate your disability and we will do our best to try and get you close to friends (there are no guarantees).


A student may store a wheelchair and other mobility devices in his or her room provided it does not create an unsafe condition in the room. Students are responsible for any damage incurred from storage of the device (i.e., rooms, hallways, common areas, elevators). Mobility devices may not be stored in hallways, lounges, or any common area in the residence hall.

Emergency Evacuation

All students with disabilities who may require assistance in an emergency or building evacuation should work directly with Residence Hall staff to formulate an evacuation plan.