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At a Glance

UIndy Documentation Guidelines for Students with Disabilities

One of the purposes of Services for Students with Disabilities (SSD) is to determine if a student's request for disability-related accommodations is appropriate. An important piece in making this determination is documentation that the student provides to SSD. Disability documentation for the purpose of providing accommodations must both establish disability and provide adequate information on the functional impact of the disability so that effective accommodations can be identified. The documentation needs to provide SSD with a basic understanding of the student's disability and enough information to anticipate how the current impact of the disability is expected to interact with UIndy’s requirements.

Documentation that is submitted to SSD must:

  • Clearly state the diagnosed disability or disabilities
  • Describe the functional limitations resulting from the disability or disabilities
  • Be age-appropriate—describe how the disability or disabilities currently affect the student in an educational or residential setting
  • Be comprehensive—include complete educational, developmental and medical history relevant to the disability for which accommodations are being requested
  • Include a list of test instruments used in the evaluation report and relevant subtest scores used to document the stated disability (this requirement does not apply to physical or sensory disabilities of a permanent or unchanging nature)
  • Describe the specific accommodations requested
  • Adequately support each of the requested accommodations
  • Be typed or printed on official letterhead and be signed by an evaluator qualified to make the diagnosis (include information about license or certification and area of specialization)
  • Documentation supporting a request for an accommodation will be reviewed by the SSD Director and all documentation will be held in the SSD office. All information is considered confidential.

Note: Records submitted to SSD are systematically destroyed after 5 years unless the student is still enrolled at the University. Students should keep the original copy of their own documentation.

Learn more about the Essential Elements of Quality Documentation.

SSD used information and guidelines from the Association on Higher Education and Disability (AHEAD)