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At a Glance

Community User Policies

Library materials circulated

The following categories of materials may be borrowed by community users:

  • Books in the circulating collection
  • Theses
  • Honors papers

The following materials are not circulated and must be used on the library premises:

  • Periodicals (Exception: certain Juvenile titles)
  • Rare books
  • Reference books
  • Microforms

Loan periods - guests

Books from stacks 2 weeks
Theses 2 hours (may not leave library premises)
Honors Papers 2 hours (may not leave library premises

Number of items that can be borrowed at one time

Community borrowers are limited to no more than five items checked out.

ID cards required for borrowing books

One of the following identification cards is required for borrowing books from the library:

  • Community borrower card (issued by supervisors at the Circulation Desk)
    • Must be 18 years of age or older
    • Must be an Indiana resident
    • Applicants must provide residence and contact information and may borrow only books from the stacks (not media or reserves)
    • Borrowing privileges are for one year
  • Indiana United Methodist ministers - minister ID card
  • Campus ID card from any institution belonging to the Private Academic Library Network of Indiana (PALNI). See PALNI institution list ►
  • Academic Libraries of Indiana (ALI) borrower's card issued by home institution, plus a current Indiana campus ID card and a photo ID card with current address. An ALI institution list is kept at the Circulation Desk.
  • UIndy Trustee ID. If a trustee has not been issued a UIndy card, a community borrower card can be issued by the circulation supervisor.


Books may be renewed up to five times unless a hold has been placed on them. Renewals may be made in person, by phone, or online.


Anyone with borrowing privileges may place a hold on a book that is checked out. When the item is returned, library staff shall notify the person who has placed the hold, and shall hold the item at the desk for up to one week. If the held item is not picked up within one week, it will be returned to the circulation stacks. Reserve materials may not be placed on hold.

Overdue, lost, damaged

  • Items overdue for four weeks are declared lost. Fines and fees may apply.
  • Damaged items will be assessed by the circulation supervisor to determine the need for replacement or repair.
  • Lost items are billed at a flat rate of $50. If the book is returned before reordering, $40 may be refunded.
  • Library courtesy notices are distributed via email.

Item searches

Searches will be initiated for items that cannot be located. Patrons will be notified if the item is found.

Reference services

Reference services are available to library users during regular business hours. Reference services do not include personal, medical or legal advice.

Library property

All materials must be properly checked out at the ASK Desk before exiting the Library. Campus Police will be contacted if a user is suspected of theft, defacement, vandalism, or other criminal activities.

Emergency alarms

Users may not exit the building through emergency doors except in the case of an actual emergency. Building fire alarms require evacuation.

Use of library equipment

Library computers are available for research and personal use. A limited number of community user computers are also available. Circulating equipment and supplies are available at the ASK Desk.

Gifts and donations

The Library accepts donated materials and exercises sole discretion in their disposition. Donors may request a written acknowledgment of donations; however, federal law prohibits value estimations for tax purposes. Appraisals or estimates are the sole responsibility of the donor, and it is recommended that donors seek professional tax or estate counsel prior to making a valuable gift to the Library.

Use and scheduling of library rooms

Designated Library study rooms are available on first-come, first-served basis.

Frederick D. Hill Archives

Access to archival materials are available in the Yvonne Shaheen Reading Room. Collection access may be restricted based on privacy laws and donor agreement.