Paid Time Off at UIndy
Vacation leave is an authorized paid absence from work that employees accrue as a result of their employment with the University of Indianapolis. Regular full-time employees and regular part-time employees scheduled to work at least 20 hours per week for 10 months are eligible upon hire to accrue vacation days. Pay in lieu of taking vacation is prohibited.
Eligible employees accrue vacation leave for each full calendar month of service completed. Accruals are earned the last working day of the month. Employees may carry a maximum of five (5) vacation days into the next academic year beginning Sept. 1.
The following accrual rates are based on a regular, full-time work week and a twelve (12) month appointment. Regular part-time employees accrue vacation leave as their counterparts on a pro rata basis in accordance with their scheduled work week.
|1-3 years of service||10 days per year (.833 accrued per month)|
|4-6 years of service||12 days per year (1 day accrued per month)|
|7-9 years of service||15 days per year (1.25 days accrued per month)|
|10-12 years of service||17 days per year (1.42 days accrued per month)|
|13 years and over||20 days per year (1.67 days accrued per month)|
|1-5 years of service||15 days per year (1.25 days accrued per month)|
|6 years and over||20 days per year (1.67 days accrued per month)|
Newly hired eligible employees will be credited with leave accrual time on a pro rata basis for their first month of service.
Sick Leave and Personal Days
Regular full-time and regular part-time employees scheduled to work 20 hours a week 10 months are eligible for paid sick leave. Sick leave becomes available as it is earned. Sick leave is provided as an insurance against loss of pay when an employee is unable to work due to his/her own personal illness or injury, or for the care of an employee’s ill immediate family member. The University reserves the right to require a physician’s statement for any sick leave of absence.
Eligible employees accrue sick leave for each month of service completed. Sick leave credits are earned on the last day of the month. Regular full-time employees scheduled to work 12 months a year earn ten (10) days of sick leave per academic year, cumulative to 120 days, accrued at a rate of 5/6 days per month. Regular full-time employees scheduled to work less than 12 months a year and regular part-time employees accrue sick leave on a pro rata basis in accordance with their scheduled work week. Sick leave may not be taken in less than two hour increments.
Employees who are unable to report to work due to illness must notify their supervisor within one-half (½) hour prior to the start of their work schedule.
Recognizing the need for employees to occasionally be absent from work to conduct personal business or for emergencies not related to personal sickness or funeral leave, two personal days per year are available. These two days are part of the sick leave days earned each year and are not to be taken in addition to the number earned in a year. If an employee takes two personal days during the year, it will reduce his/her sick leave balance by two days. If personal days are not used, they accumulate as sick leave and not additional personal days. Personal days must be used in a minimum of one-half day increments. Staff members who terminate employment do not receive pay for unused sick leave and personal days.
Each year the University will publish a holiday schedule, with the specific dates of holidays that will be observed. The University of Indianapolis provides nine paid holidays annually for regular full-time employees:
- New Year’s Day
- Martin Luther King, Jr. Day
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Friday following Thanksgiving
- Christmas Eve
- Christmas Day
Note: Physical Plant (Facilities) employees and employees working less than 12 months per year may observe a different holiday schedule.
To receive holiday pay, eligible employees must work both the last scheduled workday preceding the holiday and the first scheduled workday following the holiday.
Regular part-time employees scheduled to work a minimum of twenty (20) hours per week for ten (10) months a year are entitled to holiday pay providing the holiday falls within their regular work schedule. For example, if the employee would have been scheduled to work on a day designated as a holiday, the employee is entitled to that holiday with pay. The number of hours paid is based on the employee’s normally scheduled work hours. Temporary staff members are not eligible for paid holidays.
Employees who are on approved paid absences (e.g., vacation, sick leave) for the last scheduled workday preceding a holiday and first scheduled workday following the holiday will be eligible for holiday pay.
Employees who are scheduled to work but call in sick on the day before and/or after a holiday, may be required to present a physician’s statement to substantiate the illness prior to authorization for payment of the holiday.
While on an unpaid leave of absence, employees are not eligible for paid holidays.
Holidays Falling on the Weekends
When a holiday (other than Christmas) falls on a Saturday, the preceding Friday shall be a holiday; when on a Sunday, then the following Monday.
Additional Days Off
In addition to the nine holidays listed, additional paid time off from work for monthly-paid staff are: 5 – 7 days between Christmas and New Year’s; one day – Fall Break; two days – Spring Break. Although the vast majority of University offices are listed as closed during these days, employees are excused only if the supervisor is in agreement and the workload is such that the efficiency of the office will not suffer.